Highly skilled and detail-oriented Management Staff with 9 years of experience. I’m an expert in handling and managing day to day operations with expertise. A quick learner, eager and pays attention to instructions and can carry out work with accuracy and precision. Strong problem-solving skills and ability to work effectively in a team-based environment.
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Receives and obtains documents and information needed by the Rector and President through the Executive Assistant.
Organizes printed and electronic copies of the departmental documentations such as but not limited to minutes of the meeting, progress reports, budget proposals.
Maintains an updated, organized and systematic records filing system.
Maintains the confidentiality of records and information in accordance with accepted professional ethics and data protection policies.
Maintains inventory of office supplies and processes requisitions for supplies, equipment and departmental funds.
Responds and resolves inquiries of clients.
Manages departmental schedules, executives schedule, meetings, appointments and travel schedule.
Coordinates the appointments of the Rector and President through the Executive Assistant.
Monitors and distributes incoming and outgoing communications.
Manage the President’s travel logistics and activities, including accommodations, transportation, and meals.
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts directory.
Maintain professionalism and strict confidentiality with all materials.
Screening visitors and deciding if they should be allowed to meet with the executives.
Acting as a virtual assistant when we go Virtual Office during crucial times.
Using technical tools and software such as the Microsoft Office Suite and Google Workspace, especially text processing software and Excel spreadsheets.
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We will review the reports from both freelancer and employer to give the best decision. It will take 3-5 business days for reviewing after receiving two reports.