I am an organized administrative professional with experience in fast-paced – under pressure environments, constant adjustment and knowledgeable with procedures which are appropriate to internal operation. Thorough in my method of data collection and presentation. I arrange, maintain records with critical information and provide quality reports. I am a team person, adjustable to the company’s procedure and systems; capable of running a large operation with-team up to several hundred such as Vehicles, Auxiliary Equipment and Heavy Equipment.
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• Process Accounts Receivable for Internal and External Clients (Fuel Transactions).
• Process Accounts Payable (Fuel Transactions).
• Check and verify All Fuel – Purchase Order.
• Monitor Fuel Storages Quantity and Process Fuel Order.
• Process Fuel – Monthly Invoice & upload to ERP JD System.
• Process Tipper & Trailer Transportation – Monthly Invoice & upload to ERP JD System.
• Generate Microsoft Excel Pivot Table Summary for Fuel – Monthly Invoice
• Generate Microsoft Excel Pivot Table Summary for Tipper & Trailer Transportation – Monthly Invoice
• Process Memo and Fix Asset Disposal Form for Write-off Vehicles / Equipment.
• Received and captured data of Newly Purchased Vehicles / Equipment.
• Update and Compile Administrative Documents/Files.
• Provide Clerical support to Operations Manager.
• Provide support to site-projects.
Previous Assignment:
• Received and Verified External Hire Monthly Times-sheet from Client.
• Counter check Client’s Time-sheet against compiled Daily Time-sheet.
• Generate Equipment Timesheet – Microsoft Excel Pivot Table for Monthly Invoice
• Monitor all External Hire Monthly Invoice (from the submission of Timesheet up to Payment date).
• Compile Monthly Allocation Report and counter check to Invoiced Equipment.
• Monitor all External Hire Equipment Work Order expiration date.
• Generate Daily Revenue of the entire Tipper & Trailers Fleet.
Additional Task in the absence of PMV Administrator during vacation period:
• Compile and Generate Daily Breakdown Report.
• Generate Idle Hours Report for PMV General Manager.
• Generate weekly KPI Report (Income, Availability and Site Performance).
• Generate Daily and Weekly (KPI) Availability Report
• Executes all Daily Operations Tasks within the Parts Department.
• Overall, In-charge of Daily Operations of Parts Department.
• Received & Verify Site’s Request for Quotation (Spare Parts)
• Submit Request for Quotation to Suppliers (bidding purpose)
• Present Supplier’s Quotation offer to General Manager.
• Receives, records and verifies purchase orders from sites.
• Generate Purchase Order and submit to Supplier.
• Follow up Items ETA (Estimated time of Arrival) to supplier.
• Monitor delivery schedule and availability of transportation vehicles / flight schedule
• Process delivery of Items to all sites.
• Maintains a balanced inventory consistent with the requirements of the various sites.
• Accurately records and captures the actual parts inventory on company systems.
• Monitors and adjusts inventory to minimize obsolescence.
• Executes stock order procedures in compliance to company policies.
• Ensure sites are adequately supplied with all parts and materials as needed.
• Records all returned or warranty parts to ensure full credit from suppliers if required.
• Ensures the adequate and timely supply of parts and materials throughout the project.
• Ensures that invoices are aligned with initial purchase order.
• Ensures that all purchases are properly accounted for before payment is made.
• Ensures a prompt, efficient, and timely flow of paperwork and reports.
• Designs and implements effective systems to enhance the supply of parts to sites and clients.
• Maintains a clean and orderly receiving ground and SCM area to promote a safe and
professional working environment.
• Coordinates and monitors the effective supply and delivery of parts to the end-user.
• Provides Administrative and Technical direction to site parts personnel.
• Understands, keeps abreast of, and complies with federal, state, and local regulations that may affect parts sales.
• Conduct market research to familiarize the competition in the market.
• Prepare Commission and Incentive vouchers of the brokers.
• Maintain SAP information in relations to sellers / brokers commission.
• Monitor accounts due for commission and Incentives.
• Update Brokers and In-house seller files.
• Follow up for approval commission and Incentives to Head Office
• Follow and collect clients’ documents due for loan release.
• Communicate to Affiliated Banks Loan officers for clients’ loan requirements.
• Collect and secure releasing of checks (Loan).
• Present Incentives and commission memo to Sellers /Brokers.
• Managing a client database and preparing reports.
• Prepare & Manage Daily / Weekly / Monthly Budget and forecast of entire Site.
• Process Suppliers’ / Contractors’ payment.
• Submit Daily Operations Report (Open, Closed and Released – Vehicles) to the Project Manager.
• Present and submit write-off reports for un-repairable vehicles to the Project Manager
• Handle daily financial transactions & Generate Daily Cash Position report.
• Update Personal and Payroll System Database.
• Submit Monthly Site Development Report to the Project Management Office.
• Generate Payroll Report and distribute salary through cash for Local Employees.
• Handle In-country payroll for International Employees
• Submit Fuel Consumption Report
• Handle ID & Uniform Request for Employees
• Compile daily transactions of Vehicle Maintenance Database (FASTRAX)
• Information dissemination pertaining to memos and policies
• Updating the personal files of all employees.
• Process Local Purchase Order (Vehicle Spare Parts)
• Process Internal Purchase Order and submit to Supply Chain Management (SCM)
• Monitor delivery schedule and availability of transportation vehicles.
• Maintains a balanced Inventory of Tools & Spare Parts at site.
• Submit Tools and Workshop Equipment Damage Report to Quality Control Department.
• Maintain Hardware and Company’s System (FASTRAX, HRAS and FADS)
• Provide support to clients using operating automated call distribution phone software, via remote
connection or over the Internet.
• Communicate with clients in order to provide information in response to inquiries and requests
about products and services.
• Resolve technical issues involving internet connectivity, email clients, VOIP.
• Accurately process and record call transactions using a computer and designated tracking
software.
• Research required information using available resources.
• Identify and escalate priority issues per Client specifications.
• Stay current with system information, changes and updates.
• Provide first-call resolution with quality as required by the Quality Assurance Department.
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We will review the reports from both freelancer and employer to give the best decision. It will take 3-5 business days for reviewing after receiving two reports.