Profile of Aubreygail Ritua
Aubreygail Ritua Executive Assistant
Provides principal administrative support to the CEO, as well as scheduling, coordinating, and otherwise supporting the needs of other office staff members. Can serve as a liaison with voluntary leadership. Works independently. May manage other support personnel. A self-motivated team player with a strong work ethic, who is able to work well under pressure in a dynamic, fast-paced environment. My personality also includes displaying tact, diplomacy, exercises independent judgment and discretion, and demonstrates a professional presentation at all times.
Other skills set:
– Proficient in recording and preparing meeting minutes & distribution of the minutes on a timely basis. Ensures meeting the needs of the CEO on a daily basis, including meeting scheduling, travel coordination, planning, follow-up, gift selection, and coordination, etc.
– Prepares routine correspondence, drafts letters, memos, and other documents, as appropriate.
– Creates presentations to be used for regular and ad hoc meetings- Maintains appointment schedule for the CEO as needed; oversees travel arrangements.
– Proactively develops reports, using spreadsheets and graphics, as appropriate.- Creates and mails meeting notices, invitations, etc.
– Coordinates facilities for and attends various meetings; records, transcribes, and distributes minutes of those meetings.
– Contacts meeting attendees; tracks and reports attendance to the CEO.
– Communicates professionally at all times with colleagues, clients, and other business leaders.
– Handles travel arrangements and expense reports for CEO.
– Handles incoming mail by sorting and highlighting important information; when possible, direct requests to the appropriate staff member for response.- Maintains administrative files.
– Reviews email while CEO is traveling or in meetings out of the office.
– Schedules and prepares for monthly staff meetings as well as the management team and Executive meetings.
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